Wedding Planning and Coordination
On your wedding day, you’re likely to be pulled into a million directions. Old friends will want to say hello, you’ll want to relax and get ready, and people will be asking you far too many questions. And that’s only before the ceremony starts. Wedding planning and coordination can help you quiet down the chaos.
We Take Care of The Following
- meeting vendors and deliveries, and handling any no-shows
- solving other last-minute emergencies
- running the rehearsal
- setting up the ceremony and reception spaces
- making sure that the wedding party is on time and in the right places
- coordinating the reception timeline
- dealing with wedding crashers and unruly guests
Most wedding planners can handle these tasks, but it is possible to hire people whose sole focus will be on these tasks. Even though they are called “on-the-day” coordinators, you should have a meeting with them at least a month before the wedding and they should start corresponding with vendors at least a few days before the event.View Our Packages
What Are the Duties of a Wedding Coordinator?
A wedding coordinator is tasked with a leadership and organization role over all wedding vendors, details and wedding-day tasks. Also known as a wedding planner, the coordinator maintains contact with all vendors during the planning period and acts as a liaison between the bride and groom and the various wedding participants. The planner may also offer consultative advice and help with the budget.
A wedding day is comprised of multiple vendors coming together to create the perfect ceremony and reception. The wedding planner presents the bride, groom, parents or any other party involved in the planning process with options for each vendor service. This includes rental equipment, caterers, reception venues, florists, cake and dress designers, a DJ or band, an officiant, and any other wedding necessities. The planner offers recommendations of vendors with whom she has had a pleasant past experience. The planner will note the bride and groom’s style and requirements and relay this information to each vendor to ensure the couple is pleased with all aspects of the wedding day.
The planner maintains all contact and communication with the vendors. If the vendors have a question or concern, the planner can usually address these issues without involving the couple. If necessary, the planner will relay any questions to the bride or groom and then report back to the vendor. The wedding coordinator must make certain that all vendors arrive on time on the day of the event. Each vendor should have the coordinator’s cell phone number in the event of an emergency.
The coordinator must instruct the bridesmaids, groomsmen, flower girls, ring bearers, parents and officiant on how to stage the ceremony and make entrances at the beginning of the reception. This often involves working with the musicians or DJ to ensure attendants enter and exit at the correct time. The coordinator should also instruct the best man and maid of honor when to give their speech during dinner. If any attendants have issues or questions on the day of the wedding, they should direct them to the coordinator instead of the bride, groom or parents.
The coordinator is available to assist the bride and groom with whatever they need on the day of the wedding. The coordinator is armed with hairspray, mints, tissues, makeup, perfume and anything else the bride may need immediately before the ceremony or reception. The coordinator may need to help the bride bustle her dress after the ceremony, provide more comfortable shoes, or assist with hair and makeup touch-ups.
THE JUST-JACK TEAM
Dear Renette, A special thanks to you and your team for the wonderful job you did leading up to the wedding day as well as on capturing the wedding of Afolabi and Debola. Thank you for making our clients feel comfortable in front of the camera. We really appreciate all the extra time and effort you put in. It is a joy to work with such dedicated and talented team. Your professionalism and positive attitude is greatly appreciated. Thank you once again, we are looking forward to see the end results.
SHAUN & TAMMY
Good morning I just want to thank you guys for a job well done at our wedding. Your guys really did a great job, so many guests informed us on how much they enjoyed the booth. Thank you again for everything and helping us to make the day perfect.
TUMI AND CHULU
Our wedding video is fabulous!!!! Thank you so much for capturing our special day. Even Chulu is thrilled with the results, considering that he didn't want us getting a videographer - lol. We spent close to six hours yesterday watching it over and over again. We love it. Regards
MICHELLE & MELCOM
HI Rudi, Hoop alles gaan goed daar…. ook met jou meisie en jul kleintjie. Sjoe sjoe sjoe. Ek raak sommer bietjie tranerig as ek terug dink aan die mooi dag. Jy het eerlikwaar ’n fantastiese job gedoen met die highlights en die mood so mooi gecapture. Dit is soooooooo moooooi en ek deel dit alreeds met almal wat nie die dag daar kon wees nie. Vreeslik baie dankie vir die mooi verassing. Dit maak my dag. Alle sterkte
Good morning! I just want to thank you guys for the amazing photo booth we had for our wedding last night! All the guests had loads of fun!!!! Thank you so much to the amazing assistant we had last night for the photo booth! He did such a great job and we are really so happy!!! He was awesome and really the best!!!!